What is GDPR and will your club get fined?

Posted by Jane Thompson on 23/10/2017

Find out about the General Data Protection Regulation (GDPR) and what your club will need to do to comply with the law.

This article will give you an introduction to the General Data Protection Regulation (GDPR) and the first steps that you need to take to ensure that your club is GDPR compliant.

GDPR will be replacing the Data Protection Act 1998 and will become law in the UK on 25 May 2018.

All mountaineering clubs will need to comply with the regulations or penalties could be imposed, including very big fines.  GDPR will apply to you whether you pay staff or are all volunteers, whether you have a hut or not, whether you have 10 members or 1000 members………… there are no exemptions!

GDPR is already here and the period from now up to May 2018 is for implementing any changes that organisations need to make to become ‘GDPR compliant’.

Over the coming weeks there will be new articles and advice posted on the BMC website, in the clubs section, to support clubs to become ‘GDPR compliant’.

What is GDPR and why change from the Data Protection Act 1998?

Changes to data protection regulations are required as the advances in technology over recent years and the different ways that personal data is now processed (collected, stored, shared, etc.) with this new technology need to be included.

GDPR will give EU* citizens more control over how their personal data is used.  It will make it clearer for organisations (including both businesses and clubs) to understand their data protection requirements.  However, it will also bring very hefty fines for those who ignore or break the rules – up to 20million euros can be levied.
[* this includes UK citizens as GDPR will still be UK law after Brexit]

How will it affect my club?

The reason that all clubs need to comply is that clubs collect data about its members – name, address, e-mail address, telephone number etc.  For some clubs additional data may be collected such as data of birth, gender, emergency contact details or medical information (i.e. knowing that someone is asthmatic in case there is an issue on the hills).

If your club is fully compliant with the Data Protection Act (DPA) then you may only have minor changes to make to be compliant with GDPR.

Steps to ensure that you are ‘GDPR compliant’

These are the first steps that you need to take to check out what you do as a club with the data that you hold. Over the coming weeks more information will be posted on the BMC website.

  1. Consider what data you hold: who holds it and who has access to it?
  2. Consider where that data came from: how is it up-dated, how regularly it is up-dated, how long you hold it for?
  3. Consider what you do with the data: who you give it to, how do you transfer it to other people/organisations (including transfer to the BMC)?
  4. Consider the security of data: where do you hold data, what data do you encrypt/password protect?
  5. Do you have permissions from your members to do what you do with their data, when was that permission (consent) given?
  6. Do you have a data protection policy, is it adhered to, is it current?

Working through the points above will give the club a good understanding of current practices and may identify some issues that you will need to deal with.

Over the next few months there will be regular updates and guidance about how to become GDPR compliant.  Check out www.thebmc.co.uk/gdpr-mountaineering-clubs for the links to other articles.

For more information contact Jane Thompson, BMC Clubs Officer on jane@thebmc.co.uk, 07885 910606


Get it sent! 20% off all single-trip Rock Travel Insurance policies

Bag a bargain this autumn with our fantastic deal on all single-trip BMC Rock Insurance policies. That works out at only £29* for seven days! Our Rock offer is so good that it’s even better value than our basic Trek cover.

 

We've been insuring climbers like you for over 30 years. That's why all of our policies come with:

  • 24-hour emergency assistance helpline
  • £10 million emergency medical cover
  • £100,000 search, rescue and recovery cover
  • £10,000 personal accident cover
  • £5,000 cancellation cover
  • £2,500 baggage cover
  • No age loading until you're 70

WATCH: BMC Insurance: Get out there

Want to know more? READ: 5 reasons why you need BMC Travel Insurance

*Policy details: 20% off all sinlge-trip Rock policies in Europe. For policies purchased between 1 Sep and 31 Oct 2018. From £29.60 for seven-day European Rock cover up to age 69.


« Back

Post a comment Print this article

This article has been read 16830 times

TAGS

Click on the tags to explore more

RELATED ARTICLES

Man and the Mountain: Chris Bonington resists the status quo
0
Man and the Mountain: Chris Bonington resists the status quo

Man and Mountain, it's fair to say that Sir Chris Bonington found his calling in remote high areas across the globe. But when did he first realise he was made for the mountains? And did anything ever stand in his way of making these daring ascents? Mountain Heritage Trust's own Jonny Dry explains how Sir Chris' love of climbing and mountaineering helped him resist the status quo.
Read more »

£29 for 7 days in sending season: book your rock climbing travel insurance now!
0
£29 for 7 days in sending season: book your rock climbing travel insurance now!

Sending season is here! This autumn, there's 20% off single-trip BMC Rock Insurance. Get our best deal on rock climbing travel insurance until 31 October 2018.
Read more »

The Outer Hebrides: Niall Grimes reviews the new SMC guide
1
The Outer Hebrides: Niall Grimes reviews the new SMC guide

Throw open any page in this new guidebook and, if there’s a heartbeat inside that overtrained husk that you call your body, you will immediately be lost in a world of dreams and inspiration. Drop-dead seacliffs yawn above wild Atlantic seascapes; climbers dotted on multipitch adventues on the most independent of geology; routes of every grade that cross impossible terrain thanks to a million Christmasses’-worth of jugs and cracks. Is this the last outpost of adventure for UK trad climbing? A Yukon of pump?
Read more »

Post a Comment

Posting as Anonymous Community Standards
3000 characters remaining
Submit
Your comment has been posted below, click here to view it
Comments are currently on | Turn off comments
0

There are currently no comments, why not add your own?

RELATED ARTICLES

Man and the Mountain: Chris Bonington resists the status quo
0

Man and Mountain, it's fair to say that Sir Chris Bonington found his calling in remote high areas across the globe. But when did he first realise he was made for the mountains? And did anything ever stand in his way of making these daring ascents? Mountain Heritage Trust's own Jonny Dry explains how Sir Chris' love of climbing and mountaineering helped him resist the status quo.
Read more »

£29 for 7 days in sending season: book your rock climbing travel insurance now!
0

Sending season is here! This autumn, there's 20% off single-trip BMC Rock Insurance. Get our best deal on rock climbing travel insurance until 31 October 2018.
Read more »

The Outer Hebrides: Niall Grimes reviews the new SMC guide
1

Throw open any page in this new guidebook and, if there’s a heartbeat inside that overtrained husk that you call your body, you will immediately be lost in a world of dreams and inspiration. Drop-dead seacliffs yawn above wild Atlantic seascapes; climbers dotted on multipitch adventues on the most independent of geology; routes of every grade that cross impossible terrain thanks to a million Christmasses’-worth of jugs and cracks. Is this the last outpost of adventure for UK trad climbing? A Yukon of pump?
Read more »

BMC MEMBERSHIP
Join 82,000 BMC members and support British climbing, walking and mountaineering. Membership only £16.97.
Read more »
BMC SHOP
Great range of guidebooks, DVDs, books, calendars and maps.
All with discounts for members.
Read more »
TRAVEL INSURANCE
Get covered with BMC Insurance. Our five policies take you from the beach to Everest.
Read more »