BMC AGM 2020

Posted by Lucy Valerio on 21/05/2020

This year, the BMC’s AGM is being held virtually using the platform GoToWebinar. You can join us on Saturday 13 June at 3pm to have your say on the running of the BMC, from the comfort of your own home.

In light of the on-going Covid-19 crisis the AGM will be entirely online, there is no venue to attend.  This is because of the Government’s ‘Stay at Home’ measures and because the safety and wellbeing of our members and staff is paramount at this time.  Whilst there has been some easing of the lockdown measures, at the time notice is being given to our members, public gatherings are still prohibited. 

Civica Electoral Services (formerly ERS) are administering all the voting for us this year: proxy voting and voting on the day of the AGM. When you receive your notice from Civica, you will be provided with two unique codes which allow you access to the voting website.  Votes on the resolutions set out in the notice are not cast until the day of the AGM, as a member you have will three options when you log on:

  1. appoint a Nominated Proxy to vote on your behalf and to state you won’t attend the AGM;
  2. appoint a Nominated Proxy to vote on your behalf and to state you will attend the AGM; or
  3. register to virtually attend the AGM and vote on the day.

Nominated Proxy

As in previous years you are able to appoint anyone as a Nominated Proxy.  However, due to the virtual nature of this year’s AGM, if you decide to appoint a Nominated Proxy that is not the chair of the AGM, you must provide an email address for them.

Upon appointing a Nominated Proxy you are able to direct them how you want your vote to be cast at the AGM.   You can do this by ticking the appropriate box next to each resolution: ‘For’, ‘Against’, ‘Abstain’.

Important:  If you do not tick any of the boxes next to a resolution, then you will be deemed to have granted your Nominated Proxy a discretionary vote i.e. they can vote how they see fit.  If you tick ‘Abstain’, your vote will not be counted.  

If you do not direct your Nominated Proxy how to vote, Civica will need to contact them before the AGM, which is why you must provide an email address for your Nominated Proxy if they are not the chair of the AGM.  Civica will email your Nominated Proxy a fillable PDF proxy poll card, which they will have to complete and return to Civica prior to the time and date set out on the poll card.

If you are a member, or you know of a member, who does not have access to the necessary technology to attend the AGM or access the voting website, then you can email our company secretary to request a hard copy proxy voting paper, lucy@thebmc.co.uk.  Please do this as soon as possible, as the form will need to be returned to the office by 10 June.  

Virtually Attending the AGM

If you tick the box on the voting website stating you intend to virtually attend the AGM, you will be provided with an URL, which will take you to the GoToWebinar registration page.  Please complete this form to register to virtually attend the AGM.  Once you have registered, you will be sent a confirmatory email telling you how to join.  Please check your junk mail folder for this email.

The actual AGM will start at 3pm, but you can log on anytime from 2.30pm onwards.  This is to allow you some time to test your technology works etc.  You won’t be able to hear any of the speakers until 3pm.

Voting on the day won’t be like a normal AGM with the resolutions being read out and then voted on, instead voting will open at 4pm and you can then log on to the voting website and vote on all the resolutions.  Voting will close at 5.30pm.  

There will be two short Q&A sessions for members, how these will work and a guide on how to use GoToWebinar is set out in this document.

Documentation

Below are various documents in relation to the resolutions, together with the Notice of AGM, the agenda and also a new document – the Annual Governance Statement.  As a Tier 3 Sport England funded organisation, we are bound by the Code for Sports Governance and one of the requirements is to produce an annual governance statement.  It isn’t being voted on at the AGM, it’s just for information.

You may notice that the accounts set out below don’t have the signatures of Dave Turnbull and Lynn Robinson above their names.  This is because this year the accounts were signed electronically.  Donnelly Bentley’s systems required the directors to access the accounts and tick a box to ‘sign’ them, only then could Donnelly Bentley sign the accounts.

Notice and Agenda of BMC’s AGM 2020

Annual Governance Statement

Resolution 1 – Minutes from AGM 31 March 2019

Resolution 2 – Annual Accounts for the year-end 31 December 2019

Resolution 2 – Annual Report

Resolution 3 – Appointment of Hurst Accountants Limited as auditors

Resolution 4 – Re-appointment of Matthew Bradbury as an Independent Director

Resolution 5 – Appointment of Paul Drew as an Independent Director

Resolution 6 – Appointment of Jon Punshon as a Council Nominated Director

Resolution 7 – Appointment of Chris Stone as a Council Nominated Director

 

Do you have any questions for the BMC Board of Directors?

There's still a chance for you to ask the Board of Directors your questions ahead of the 2020 AGM over a Webinar. See how to to ask them here



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