Want to vote but can’t attend our AGM? You need to use your proxy voting card. Find out what that is and how you can use it. Here are three easy ways you can make your membership count.
We know that the majority of BMC members can’t or don’t attend our AGM, but we would still like to encourage you to vote. All members can make sure their opinions are counted by using the proxy voting form. It looks like this:
Where can I find my proxy voting form?
The proxy voting form is currently being mailed out with every member’s issue of the spring Summit magazine. If you need to get your vote sent now, or you’ve lost your card, you can download a new copy here.
What is a proxy vote?
A proxy vote allows a vote to be placed on your behalf, either by someone in particular that you nominate or the person leading the meeting (The Chair). You can indicate on the form the direction of your vote on any of the agenda items. If you do not specify the direction of your vote, your nominated proxy can use your vote as they see fit.
How to vote via proxy
Fill in the form with your name and membership number. Either select "The Chair" as your proxy voter or add the name of someone you know who is definitely going to the meeting. If you agree with an item then put a cross in the "For" box. If you disagree with an item, put a cross in the in "Against" box. There is no need to vote on every item in the list. You must then sign the form. There are three easy ways to send in your form:
1. Post your card for free
The back of each form has already been filled in with the correct postal address and a freepost Business Reply stamp. All you have to do is fill in the form, check you’ve signed and dated it, and then pop it in the mail.
2. Scan and send
Not a fan of snail mail? Scan the proxy voting form and email it as an attachment to this address: firstname.lastname@example.org. Please make sure to physically sign the form as an electronic signature is not acceptable.
3. Use your phone and email
Don’t have a scanner? No problem, you can also take a photo of the form using your phone or digital camera, and send the photo to the same email address: email@example.com
Where is my membership number?
You must know your BMC membership number to fill in the proxy voting form. You can find your BMC membership number on your membership card, on the address slip that was used to send out your copy of Summit magazine, on any PDF or printed copy of any BMC Travel Insurance you might have taken out, or failing this, you can email the BMC office to find out at firstname.lastname@example.org, just include your name, post code, and date of birth, in the email to help speed up the process.
What is the deadline?
All proxy voting forms must be received by the BMC CEO by 11.00am, on Thursday 20 April 2017, 48 hours prior to the AGM.
Welsh Weekender: the BMC AGM 2017
Want to have your say in how the BMC is run? Join us in the heart of Snowdonia for the BMC’s annual gathering: 22 April, Plas y Brenin, Capel Curig, North Wales.
All you need to know about the BMC AGM:
Want to know what the issue is?
Why should you vote?
How to make your opinion count:
Want detailed documents and information?
Need info on: AGM timings, accommodation, or activities?
Detailed background information from the BMC president:
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