BMC AGM 2022

Posted by Lucy Valerio on 29/04/2022

This year, the BMC’s AGM is being held virtually using the platform Zoom webinar. You can join us on Wednesday 18 May at 7pm to have your say on the running of the BMC, from the comfort of your own home.

Notice of the AGM

Details of the resolutions and elections presented for voting at this year’s AGM can be found in the notice below:

Notice of AGM

Voting Portal

UK Engage are administering all the voting for us this year: proxy voting and voting on the day of the AGM.  If we have your email address, you will receive an email from UK Engage (don’t forget to check your junk mail), which provides you with a unique code to allow you access to the voting website.  

We don't have everyone's email address and so you may either be posted the code, or have had it with your Spring edition of Summit.  If you have mislaid this code, please email bmc@uk-engage.org to request your code.  Please include your BMC membership number in this email.

Please do not email the BMC, we do not have access to the voting codes. 

Through the voting website you can choose whether to:

  • attend the AGM and vote on the day;
  • attend the AGM but appoint a proxy anyway; or
  • appoint a proxy because you can’t attend the AGM.

The link below takes you to a guide to the voting website.  This explains how to appoint a proxy and how to register to attend the AGM.

Guide to voting at the BMC AGM

If you are a member, or you know of a member, who does not have access to the necessary technology to attend the AGM or access the voting website, then you can email our company secretary to request a hard copy proxy voting paper, agm@thebmc.co.uk .  Please do this as soon as possible, as the form will need to be returned to the office by Friday 13 May.

The voting website closes at 5pm on Friday 13 May, so you need to log on prior to this time even if you don’t want to appoint a proxy – as the link to register with Eventbrite and attend the AGM is on the voting website.

If you miss this deadline and still want to attend the AGM, please email agm@thebmc.co.uk before 5pm on Wednesday 18 May, please provide your BMC membership number when sending this email. 

Voting

Voting by proxy

All votes are cast on the day of the AGM, if you appoint a proxy, this person casts the vote on the day of the AGM so they must attend the AGM for your vote to count.  

IMPORTANT: if you are not appointing the Chair of the AGM as your proxy, please check the person you wish to appoint as a proxy is definitely attending the AGM and let them know you are appointing them a proxy.  If they are not attending the AGM then your vote won’t be counted.

Upon appointing a proxy you are able to direct them how you want your vote to be cast at the AGM.  You do this by ticking the appropriate box – ‘For’ ‘Against’ or ‘Abstain’. 

If you choose ‘Abstain’ this is not a vote in law and won’t be counted in the calculation of the proportion of votes ‘For’ and ‘Against’ a resolution or election.

You can also gift your proxy the ability to vote on a resolution or election using their discretion by ticking the box ‘Discretionary’.  A discretionary proxy can’t then use that vote to abstain.

If you do tick ‘Discretionary’, UK Engage will need to contact your proxy before the AGM, which is why you must provide an email address for your proxy if they are not the Chair of the AGM.  UK Engage will contact your proxy with details of how they cast any proxy votes allocated to them.

Voting on the day

If are attending the AGM, voting will open half way through the AGM and close 15 minutes after the meeting closes.  You will have access to all the resolutions and elections via the UK Engage voting website and you will have the choice to vote ‘For’ ‘Against’ or ‘Abstain’.  See above re what it means if you choose ‘Abstain’.

What it means to appoint the Chair of the AGM a discretionary proxy

Under our articles of association, the Chair of the AGM is the President, unless they are not present within 30 minutes of the AGM starting, at which point Council members present will choose one of them to chair the AGM.  This provision has not been needed in recent years and so the assumption is if you appoint the Chair of the AGM as a proxy, it will be the President –Andy Syme.

We wanted to let you know how the President is intending to use his discretion in respect of the resolutions and elections being put to you at the AGM.

Resolutions

The resolutions being put forward have the endorsement of the Board, and the President is a member of the Board, so if you choose to award the Chair of the AGM a discretionary proxy for the resolutions, he is intending to exercise his discretion by voting ‘for’ the resolutions.

Elections

There is one candidate standing in each of the two elections and so the positions are being elected using a simple majority.

The President is intending to vote ‘for’ the candidates standing.

The AGM

Details of the agenda are included in the notice above.  To attend the AGM you need to register with Eventbrite.  Access to registration is via the UK Engage voting website, as explained in the guide to voting above.

There will be two Q&A sessions for members during which you will be asked to type any questions you have into the Q&A box.  Members can then upvote questions, so that they move to the top of the list.  This is useful if another member has asked a question you would also like to ask.  The questions will either be read out to the Board, or we will unmute you.

Documentation

Below are various documents in relation to the resolutions and elections together with the Annual Governance Statement.  As a Tier 3 Sport England funded organisation, we are bound by the Code for Sports Governance and one of the requirements is to produce an annual governance statement.  It isn’t being voted on at the AGM, it’s just for information.  All of these documents can also be found on the voting website.

Annual Governance Statement

Resolution 1 – minutes from AGM 15 May 2021

Resolution 2 – Annual Report

Resolution 2 – Annual Accounts for the year end 31 December 2021

Resolution 3 – re-appointment of Hurst Accountants Limited as auditors

Resolution 4 – appointment of Roger Murray as Chair

Resolution 5 – re-appointment of Fiona Sanders as a Council Nominated Director

Resolution 6 – amendments to the Articles of Association

Resolution 6 and 7 – reasons for amendments to the Articles of Association

Election 8 – Nationally Elected Councillor re indoor climbing – Stuart Holmes

Election 9 – Constituency Councillor re Mountain Training – Oli Lewis


 


The BMC AGM is being held virtually on Wednesday 18th May 2022

Have your say, make your voice count with your vote.
It would be fantastic to see as many members as possible join us.

This year, the BMC’s AGM is being held virtually using the platform Zoom webinar. You can join us on Wednesday 18 May at 7pm to have your say on the running of the BMC, from the comfort of your own home.

READ: More about the 2022 AGM and how to vote and attend


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4
02/05/2022
The proxy voting procedure via UK Engage's online form appears to have missed off Resolution (Election) 9 "Constituency Councillor re Mountain Training - Oli Lewis". I wasn't given the opportunity to vote on this item when I completed the form a few minutes ago. Is this an error with the form, and if so what will be done to correct it? John Mortimer, membership no. X276417.
Lucy Valerio(author comment)
03/05/2022
Dear John
Thank you for your comment. As you note Election 9 is to appoint a Constituency Councillor, so if you are not part of the constituency, which in this case is someone who is a BMC member and a Mountain Training candidate, then you will not see this election on your voting website.

I have checked the data we hold and you are not on our list as being a Mountain Training candidate which is why you can't see this.

I hope this answers your query, if you have any further comments please let me know, you can email agm@thebmc.co.uk

Thanks,
Lucy
Anonymous User
04/05/2022
Where is the link to actually attend the AGM?
Clicking on the last link in the article "BMC AGM 2022", merely takes one back to the beginning!
Lucy Valerio(author comment)
04/05/2022
Thank you for your comment. In respect of accessing the details for the AGM, whether you are intending to appoint a proxy to vote on your behalf, or you want to vote on the day, you must access the voting website set up by UK Engage by 5pm Friday 13 May. This is because if you want to attend the
AGM, the link to get a ticket from Eventbrite, and therefore the dial in details, is on the voting website.

I hope this answers your query, If you have any further queries please feel free to email agm@thebmc.co.uk.

Thanks,
Lucy

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