Student Club Officers Handbook, Renewing club members

Student club affiliation with the BMC runs in tandem to the academic year – 1st October to 30th September. This means that on 1st October each year the annual renewal for your club and its members becomes due. From 1st October you will be able to log-in to Membership Services Online (MSO) and start submitting your membership records.

Membership Services Online (MSO)

MSO is the system that the BMC uses to allow clubs direct access to update the data on their club members directly in to the BMC database. There is no need to send in spreadsheets, just log in and check the information in real-time.

You can update the details on any member at any time in MSO, but just don’t submit a member before 1^st October or they will be registered for the previous membership year!

If you are new to MSO you will need to arrange a log-in to the system. Contact Ben in the BMC office for more information - ben.archer@thebmc.co.uk / 0161 438 3325

If you need some advice on using MSO click here to get the user manual.

If you want to log-in directly to MSO click here

If your club wasn't affiliated during the previous membership year please continue to the end of this page.

Renewal Period

To allow clubs time to update their records and complete their payment we offer a ‘renewal period’ during which time clubs can complete the renewal of their members and add in new members. This window runs from 1^st October – 31^st December. During this time any member of your club who was a member in the previous academic year will continue to receive the combined liability insurance benefit whilst the club completes the renewal. This gives peace of mind to your members and to your club committee that there is continuation of insurance cover.

Membership Fees

The BMC membership fees for student club members depends on the status of each member.

For students (including undergraduates and postgraduates), the rate is £18.35
For non-students (including members of staff, graduate members), the rate is £22.25

Other key points

We offer clubs the option of assigning a ‘Communications Contact’ who will also be copied in to communications from the office or the student club reps on the BMC Clubs’ Committee. This will help clubs to ensure that the various emails arrive with the committee, even if the usual club contact is busy with uni work, or away, or otherwise unable to deal with emails for a period of time. The type of emails will include renewal reminders, training course information, notifications about guidance notes updates, other support specifically designed for BMC-affiliated and/or university clubs.

It is a requirement of BMC affiliation that all members of the club become members of the BMC. This also ensures that the combined liability cover is validated for all members, including the club officers.

Re-affiliating after a period of non-affiliation

For clubs that weren't affiliated in the previous membership year there is a short re-joining form that you will need to complete. Click here for the Word version, or click here for the PDF version. You will need to include your current club constitution and any club rules that you have when you return the form.

If you have any questions about this please contact clonagh @thebmc.co.uk

New clubs

If your club hasn't been affiliated to the BMC before then please check out this article for more information about affiliating your club, and a link to the support pack and application form.