This is the contents page for all articles for clubs regarding GDPR (General Data Protection Regulation)
The following articles and links are to support club officers and committee members in understanding what the GDPR is and how to help their club to become 'GDPR compliant'.
New articles containing further guidance and support for club officers and committee members will be regularly added to the BMC website and listed below.
Sport and Recreation Alliance (SRA)
The SRA publishes advice on GDPR specifically aimed at the sport and recreation sector, including guidance and templates specifically for clubs.
The guidance can be found at www.sportandrecreation.org.uk/pages/gdpr-clubs
Not all templates and guidance will be appropriate for all clubs, so don't feel that you need to use everything that has been provided.
The Privacy Notice options cover several documents - the BMC will be using the content and producing Privacy Notice that will be suitable for most BMC clubs to use.
Articles and Downloads on BMC website
General Introduction and First Steps
Key Definitions
Lawful Basis for Processing Data
Legitimate Interest Assessment (LIA)
Template Statement for Club Membership Form
Using Lists of Club Members
Use the SRA link above for sample Privacy Notices [30/04/18]
Retention Periods
Annual Data Protection Charge : All organisations in the sport and recreation sector that process personal data are required to pay an annual data protection charge to the Information Commissioner's Office (ICO) unless a relevant exemption applies .
It is a legal requirement to pay the charge, and failure to do so could result in a fine, but it does also make good business sense as it could have an impact on your organisation’s reputation. Once you have paid, your organisation’s details are published on the Information Commissioner’s register of data controllers.
Many mountaineering clubs will be exempt from payment, but it only take a minute or two to use the online tool from the ICO to help you determine if payment is necessary; you can find the self-assessment tool on the ICO website.
It is also important to make sure you are paying the correct level of charge - the charge-assessment tool will indicate the level you are required to pay.
Other Links
ICO - Information Commissioners Office
Sport and Recreation Alliance, introductory briefing
What does GDPR mean for grassroots clubs (Muckle LLP)
BMC Privacy Policy
More Info
If you have any questions relating to GDPR that aren't answered in the articles above, or if you are looking for further advice, wish to chat through support for your club or have a query on a different topic, then please contact Jane Thompson, BMC Clubs Officer, jane@thebmc.co.uk , 07885 910606
There is also more information to support the running of BMC clubs on the Clubs Guidelines and Huts Guidelines pages
This guidance has been written for the committee of a mountaineering, walking or climbing club to use while reviewing the way that their club processes data within their club to ensure compliance with GDPR. It is based on information available at the time of writing. There are several topics where the Information Commissioners Office still has to provide full guidance, therefore additional information may be made available to clubs in the future.
This guidance is provided by the BMC to assist clubs and does not constitute legal advice.
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