This year our AGM is taking place on the evening of Wednesday 18 May 2022, starting at 7pm and lasting no more than 2 hours. For the third year in a row, it is being held as a virtual-only meeting. It would be fantastic to see as many members as possible joining us.
There will be a packed agenda, including the presentation of the Annual Report, Accounts, and various presentations. As for resolutions, there will be a number of procedural ones to vote on, such as approval of the new Chair, as well as a special resolution to approve some further amendments to the articles of association. There are also a number of elections to be held.
More details of the agenda, resolutions and elections to be voted on will be published on our website on Friday 29 April.
The greenest and most efficient way for us to ensure that all our Voting Members are able to access the voting website, is for our voting provider (UK Engage) to email you. We can only provide UK Engage with the email addresses that we have on our database – so if you’ve changed your email address since last year’s AGM, or you know we don’t hold your email address, please get in touch with the office – email@example.com – as soon as possible.
To help us save paper this year, those of you who we know we don’t have an email address for, but we send Summit to, will receive a unique code on the front of your Spring copy. It will be printed on the mailing sheet (the bit which has your address on it) and it will look something like vc348725. It is important that you keep hold of this piece of paper, as you will need the code to log on to the voting website when it opens on Friday 29 April.
The AGM will be held using Zoom Webinar. Members who wish to attend the AGM will need to register beforehand, and a link to the webinar will be sent to you. Further details will be published nearer the time.
If you are unable to attend, you can still cast your vote by appointing a proxy on your behalf, this can be a member or a non-member, but they must be 18 or over and they must be able to dial in to the AGM. If your appointed proxy does not attend the AGM, then your vote won’t be cast.
Proxy voting arrangements, and on the day voting arrangements will be managed by UK Engage. As noted above, some of you will receive your code to access the voting website via Summit, for those of you who didn’t get a code with Summit, UK Engage will notify you of the voting arrangements by email on Friday 29 April.
How to get a resolution proposed at the AGM
As a member of the BMC, you can get a resolution put on the ballot paper of the AGM. The process for this is set out in our Articles of Association, but we’ve prepared a handy guide which sets out the steps you need to take.
So, if you have a resolution you want to put in front of your fellow members at this year’s AGM, get drafting!
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